Finance Settings
Multi-company | Multi-branch | Multi-currency ready
Quick Entry

Finance Settings

Cost centers, item list, accounts, tax, currency, numbering, banking, approvals, and finance controls.

Chart of Accounts Currency Export
Cost Centers
4
Item List
8
Currencies
PHP / USD
Tax Codes
VAT / WHT

Finance Setup Checklist

Core configuration needed before AR, AP, payments, reports, and tax posting.
Approvals

Accounting Setup

Setting Description Status Action
Chart of Accounts GL accounts for AR, AP, revenue, expenses, VAT, WHT, bank, cash, and equity. Active
Cost Centers Department, branch, and operation-level cost tracking for management reporting. Required
Number Series Document numbering for BI, SOA, OR, AP bills, check vouchers, payments, and journal entries. Active

Billing & Item Setup

Setting Description Status Action
Item List Service, freight, documentation, terminal handling, reimbursable, and tax treatment defaults. Required
Invoice Templates Billing Invoice, SOA B, SOA A, Debit Note, Official Receipt, and custom templates. Active
Print Layouts Pre-printed form alignment, paper size, field positions, and custom printable fields. Active

Tax, Currency & Banking

Setting Description Status Action
Tax Codes 12% VAT, zero-rated, exempt, EWT, CWT, and withholding defaults for AR/AP. Active
Currency Rates USD/PHP exchange rates for invoice, AP, payment, bank, and FX revaluation. Required
Bank Accounts PHP and USD bank accounts for receipts, payments, check printing, and reconciliation. Active

Controls

Setting Description Status Action
Approval Matrix Approval limits for billing, AP payments, credit overrides, FX, tax, and user access. Active
User Access Control Role permissions by module for view, create, edit, and delete access. Active
Audit Trail Activity logs for finance settings, documents, approvals, print, export, and posting. Enabled

Cost Centers

Use for department, branch, shipment, and profit tracking.
Code Name Department Branch Company Status
CC-MNL-OPS Manila Operations Operations MANILA SeaJet Logistics Active
CC-CEB-OPS Cebu Operations Operations CEBU SeaJet Logistics Active
CC-PAM-OPS Pampanga Operations Operations PAMPANGA SeaJet Logistics Active
CC-HQ-FIN Head Office Finance Finance Main SeaJet Holdings Active

Item List

Default items for invoicing, AP bills, tax treatment, and accounting mapping.
Item Code Name Account Tax Currency Type
SVC-FREIGHT Ocean Freight Service Revenue Zero-rated USD / PHP Billable
SVC-THC Terminal Handling Service Revenue 12% VAT PHP Billable
SVC-DOC Documentation Fee Service Revenue 12% VAT PHP Billable
REIMB-PORT Port Advances / Reimbursable A/R Reimbursable Charges Exempt USD / PHP Reimbursable
AP-FUEL Fuel / Trucking Expense Cost of Services 12% VAT + EWT PHP AP Expense
AP-BROKER Brokerage Expense Cost of Services 12% VAT + EWT PHP AP Expense
BANK-FEE Bank Charges Bank Fees Exempt USD / PHP Expense
FX-ADJ FX Gain / Loss Adjustment FX Gain/Loss N/A USD / PHP Journal

Number Series

Document Prefix Next No. Format Status
Billing Invoice BI- 000001 6 digits Active
Statement of Account SOA- 000001 6 digits Active
Official Receipt OR- 000001 6 digits Active
AP Bill BILL- 000001 6 digits Active
Check Voucher CV- 000001 6 digits Active
Journal Voucher JV- 000001 6 digits Active

Tax Codes

Code Description Rate Type Use
VAT12 Output/Input VAT 12% 12% VAT Sales and purchases
ZERO Zero-rated 0% VAT Export services
EXEMPT VAT Exempt 0% VAT Reimbursements and exempt items
EWT2 Expanded Withholding Tax 2% Withholding Supplier services
CWT2 Creditable Withholding Tax 2% Withholding Customer collections